If you're ready to take the plunge into storing your files, photos, and
more in the cloud, but need help deciding which service is right for
your needs and wallet, we've got you covered.
Which cloud storage service is for you?
(Credit:
Sarah Mitroff/CNET)
Microsoft gave its cloud storage service a makeover today, replacing the now-defunct SkyDrive with the
shiny, new OneDrive. After a
legal battle, Microsoft changed the name, and used the opportunity to add a few new features to its cloud option.
Though not much about SkyDrive changes in the switch to OneDrive,
we're taking this opportunity outline the differences and give you a
guide to the other popular cloud storage options out there. Whether
you're unhappy with your current cloud service, or have never dabbled in
keeping your files in the cloud, this primer will help you get
acquainted with the major (and some of the minor) players out there.
| File size restrictions? |
2GB |
None with Dropbox apps |
10GB |
250MB for free plan, 5GB for paid plan |
| Free storage? |
7GB |
2GB |
15GB |
10GB |
| Can I earn extra free storage? |
Yes |
Yes |
No |
No |
| Paid plans |
$25/year for 50GB, up to 200GB |
$10/month for each 100GB, up to 500GB |
$5/month for each 100GB, up to 16TB |
$10/month for 100GB; $45/month for 1TB |
| OSes supported |
Windows,
Mac,
Android, and iOS |
Windows, Mac, Linux, Android, iOS, Blackberry,
Kindle Fire | Windows, Mac, Android, and iOS | Windows, Mac, Android, and iOS | | |
OneDrive on Windows 8. Click to enlarge.
(Credit:
Microsoft)
OneDrive (formerly SkyDrive)
First up is OneDrive, Microsoft's storage option. Those who use
Windows 8 and 8.1 have OneDrive built into their operating system, where
it shows up in the file explorer next to all of the files on your
computer's hard drive. However, anyone can use it on the web, by
downloading a desktop app for Mac and earlier versions of Windows, or
the OneDrive Android, iOS, Windows Phone, and Xbox apps.
You can
store any kind of file in the service, including photos, video, and
documents, and then access them from any of your Windows PCs or mobile
devices. The service organizes your files by type for you, so it's easy
to find what you need.
OneDrive's biggest strength is that it works closely with Microsoft
Office apps, such as Word or PowerPoint, so when you launch one of those
applications you'll see a list of recent documents, including those
saved to OneDrive. If you have an Office 365 subscription, and open a
document saved in OneDrive, you can collaborate on it in real-time with
other people. You'll even be able to see the changes they make, as they
make them.
With the launch of OneDrive, Microsoft updated its
Android app to add automatic photo uploads, meaning that when you shoot a
photo with your phone, it's automatically saved to OneDrive. That same
feature has been available on iOS and Windows Phone for a while.
Microsoft is hoping that OneDrive will be
the
place where you store your photos, and the company is working on
technology that will eventually sort all of the photos you take based on
how important and meaningful they are. For instance, if you take a
photo of your kids, a picture of a special meal, and a shot of your
parking space so you can find your car later, OneDrive would be able to
understand the importance of each picture, save the ones it thinks are
the most useful, and trash the rest. That's still big-picture stuff for
OneDrive, but it gives you an idea of the direction Microsoft is moving
in.
Where it excels
OneDrive works seamlessly with Windows devices because it's baked
into the Windows operating systems running on PCs, tablets, and Windows
Phone. It's easy to open and edit files from OneDrive in Microsoft's
other applications, such as Word or the Photos app. Since OneDrive is
closely tied with Office, it's a good choice for anyone who uses Office
frequently.
Where it falls flat
If you don't have all Windows devices, OneDrive doesn't have as much
appeal. There are apps for other devices, but it's clear that OneDrive
is really meant for the Windows set.
In order to use OneDrive,
you must sign up for a Microsoft account, which gives you access to
Outlook, Xbox Live, and other Microsoft services. Whether or not you
want all those extras is up to you.
One last note; Microsoft has a
stricter code of conduct for the files you upload to OneDrive than any
other cloud service. You many not store any file that depicts any kind
of nudity, or that incites, advocates, or expresses pornography or
racism, to name a few. It's tough to say how forcefully Microsoft
enforces these restrictions, but they are nonetheless part of the Terms
of Service you agree to when you sign up to use OneDrive.
Best for: If you have a Windows PC, tablet, and phone, and need to get to your files from any device with little effort.
Dropbox on the web. Click to enlarge.
(Credit:
Screenshot by Sarah Mitroff/CNET)
Dropbox
Dropbox
is a favorite in the cloud storage world because it's reliable, easy to
use, and a breeze to set up. Your files live in the cloud and you can
get to them at any time from Dropbox's website, desktop applications for
Mac, Windows, and Linux (Ubuntu, Debian, Fedora, or compile your own),
or the iOS, Android, BlackBerry, and Kindle Fire mobile apps.
You
can store any kind of file in Dropbox, by either uploading to the Web
site or adding it with the desktop apps. Those apps live in your file
system so that you can easily move files from your computer to the cloud
and vice versa by dragging and dropping them into your Dropbox folder.
The service automatically and quickly syncs your files across all of
your devices, so you can access everything, everywhere. There is no size
limit on files you upload to Dropbox with the desktop or mobile apps,
but larger files can take several hours to upload, depending on your
connection speed.
Dropbox gets a lot of praise for its clean
design, and rightfully so. Though I am not a fan of Dropbox's Web site
because the design is very basic and it doesn't give you many options to
view and organize your files, its mobile apps and desktop apps are
beautiful and easy to navigate.
Dropbox gives its users plenty of
opportunities to get extra storage to beef up the paltry 2GB you get
when you sign up. If you participate in the quick Getting Started
tutorial, you get 250MB. Turn on the automatic photo upload feature on
any of the mobile apps to get 3GB of extra space (you can only get 3GB
total, not per device). You can earn 500MB for each friend you refer to
Dropbox who actually signs up for the service, up to 16 GB total, or 32
referrals. If you have a brand-new HTC or Samsung phone on select mobile
carriers (T-Mobile and Sprint, to name a few) with the Dropbox app
pre-installed, you can earn up to 48GB of additional storage for up to
two years, depending on the device.
Where it excels
Dropbox's greatest strength is that it works equally well on PCs and
Macs, Android and iOS. The service is so simple and elegantly designed,
that it's easy for anyone to master. Its desktop applications
seamlessly blend with your computer's file system.
Where it falls flat
In my experience, Dropbox's Web site design is one of the weakest of
the cloud storage services. It's simple and clean, but you can't
control the way your files are displayed. However, you do get many more
sharing options on the Dropbox Web site, which almost makes up for the
bare bones design.
Best for: Simple sharing when you use tons of different kinds of devices.
Google Drive's desktop app for Windows. Click to enlarge.
(Credit:
Screenshot by Sarah Mitroff/CNET)
Google Drive
What started as just a handful of helpful online office tools called Google Docs, has transformed into
Google Drive,
a complete office suite with cloud storage. You get a little bit of
everything with this service, including a word processor, spreadsheet
application, and presentation builder, plus 5GB of storage space.
If you already have a Google account, you can already access
Google Drive. You just have to head to
drive.google.com
and enable the service. You get 15GB of storage for anything you upload
to Drive, including photos, videos, documents, Photoshop files and
more. However, you have to share that 15GB with your Gmail account,
photos you upload to Google+, and any documents you create in Google
Drive.
While you can access any of your files from the Drive
website, you can also download the Drive desktop app for Mac and PC to
manage your files from your computer. You can organize all of your files
in the desktop app, and they'll sync with the cloud so you can get to
them anywhere.
Drive is built into Google's Web-based operating
system Chromium, so if you have a Chromebook, Google Drive is your best
cloud storage option. Like other cloud storage services, Drive has apps
for iOS and Android, so you can manage your files from your phone.
Google
Drive has the benefit of a built-in office suite, where you can edit
documents, spreadsheets and presentations, even if you created the
document in another program. The service also a large collection of
extras, such as third-party apps that can send faxes or sign documents.
What
I like most about Google Drive is that you can drag and drop files into
the Drive website and they'll be uploaded automatically. You can also
preview attachments from Gmail in Google Drive, and save those files to
your cloud.
Where it excels
Google Drive requires very little setup if you already have a Google
account. What's more, if you use Gmail, it's easy to save attachments
from your e-mail directly to Drive with just a few clicks.
Where it falls flat
While you can organize your files and photos in Google Drive,
there's no way to automatically upload photos from your phone directly
to the service. Instead, Google has an
Auto Backup feature
in the Google+ mobile apps, which sends your photos to your Google+
profile. I'd like for Google to create a central space where I can store
and upload all of my files that combines the best of Google+'s photo
editing features and Google Drive's document editing tools.
Best for: Google diehards, or anyone who wants a few office tools with their cloud storage.
Box's Web interface. Click to enlarge
(Credit:
Screenshot by Sarah Mitroff/CNET)
Box
Anyone can sign up for a free individual account on
Box,
but the service's endless list of sharing and privacy features were
built specifically for business and IT users. Beyond the basic cloud
storage setup, where you can store just about any kind of file, Box lets
you share files with colleagues, assign tasks, leave comments on
someone's work, and get notifications when a file changes.
You
can preview files from Box's website and even create basic text
documents in Box. Like other cloud storage services, you can download a
desktop app and sync your files between your hard drive and the cloud.
Box
also gives you a lot of control over the privacy of your files. For
example, you can decide who in your business can view and open specific
folders and files, as well as who can edit and upload documents. You can
even password-protect individual files and set expiration dates for
shared folders.
Business users can also connect other apps, such
as Salesforce and NetSuite, so that you can easily save documents to
Box. There are also plug-ins for Microsoft Office and Adobe Lightroom
that let you open and edit files saved to Box from those applications.
Where it excels
For business customers, Box is a great choice because it comes with so many tools for collaboration and file privacy control.
Where it falls flat
While anyone can sign up for a free individual account on Box, the
service's endless list of sharing and privacy features can be lost on
someone who's just using the service for personal storage. Because of
all those features, it can feel overwhelming to navigate the Box Web
site if you're only trying to manage a few files and folders.
Best for:
Teams of employees working together on projects, and large companies
that need a place to securely share documents with everyone.
Lesser-known cloud options
Of course, OneDrive, Dropbox, Google Drive, and Box aren't your only options for cloud storage. First, there's
Amazon Cloud Drive,
which can store videos and photos you take with your phone to the cloud
with its iOS and Android apps. There's also a desktop app where you can
manage your files as well.
Next is
SugarSync,
a Dropbox-like alternative with apps for every mobile platform. The
catch is that after your 90-day free trial, where you can play around
with 5GB of storage, you need to pay at $7.50 per month for 60GB to keep
using the service (you can upgrade to more storage for extra money).
Copy,
from corporate IT company Barracuda Networks, gives you 15GB to start
with, and lets you share the cost and gigabytes of more storage with up
to four other people.
Lastly, there's
Space Monkey,
which has an entirely different take on cloud storage. For $200, you
buy a 2 terabyte (TB) hard drive from the company. You get to use 1TB of
the drive's space to store any and all of your files as a local backup.
Your files also get encrypted and broken into bits that are sent to
other Space Monkey users' hard drives, so that you can access your files
from another computer or mobile device. That's where that extra 1TB of
space on your drive comes in -- it's used to store bits of other
people's files. The service is free for the first year, than costs $49
per year to keep up the service. At that price, Space Monkey is on par
with Google Drive's 1TB option, but far cheaper than Dropbox, which
charges $50 per month for just 500GB of storage.